Please Be Seated

What is the most effective meeting room set-up for your event?

The most common seating arrangement for a meeting is auditorium style, also known as theater style. But that’s not always the best set-up for an event. It works great for lectures, presentations, conferences, award ceremonies and other large group meetings where audience participation is minimal. But it’s not so good for meetings where various levels of interaction and participation are required from the attendees. Which is best for your needs? Here are some common meeting room set-up styles:

Read More: Match Game: Use these tools to create and manage a successful seating plan for your events

Boardroom Style: A classic setup with a large central table and chairs surrounding it. Suitable for smaller groups and formal discussions.

Hollow Square Style: Similar to a boardroom, but with tables arranged in a square formation. Encourages equal participation and works well for brainstorming sessions.

U-Shape Style: Tables are positioned in a horseshoe shape, creating a more intimate environment for presentations or discussions with a presenter.

Auditorium Style: Rows of chairs facing a stage or presentation area. Ideal for large presentations or lectures where audience interaction is minimal.

Classroom Style: Rows of tables and chairs facing a focal point like a whiteboard or projector screen. Good for presentations or training sessions.

Crescent Style: Round tables with chairs on one side, leaving the other side open. Encourages conversation and collaboration.

Banquet Style: Long tables with chairs on both sides. Flexible for various seating arrangements and discussions.

Huddle Space: Small, informal space with comfortable seating for casual meetings or brainstorming sessions.

The best meeting room set-up style depends on the size of the group, the purpose of the meeting, and the level of interaction desired. 

Any thoughts, opinions, or news? Please share them with me at

Speaker Trends: Content is King

According to the Freeman 2024 Trends Report on attendee intent and behavior, When it comes to keynotes, content comes first. Attendees want substance, not celebrity. A thought- provoking, relevant topic will outweigh even the most prominent speaker.


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