Safety and Security Primer

The Kansas City Super Bowl shooting provides an opportunity for planners to assess their meeting and event protocols

While it is true that there was little organizers of the Kansas City Super Bowl celebration could have done to prevent the horrific shooting, the incident can serve as a reminder to all event planners of the importance of having safety protocols in place at all events.

Here is a quick primer of what planners should be paying attention to in the wake of the tragedy.

Security Measures

Increased collaboration: Event planners should work closely with law enforcement agencies to conduct thorough risk assessments and develop comprehensive security plans tailored to the specific event and potential threats.

Enhanced screening: Implementing stricter protocols for bag checks, metal detectors, and other security measures at entry points could deter potential attackers.

Visible security presence: Deploying a sufficient number of uniformed security personnel throughout the event can act as a deterrent and allow for quicker response times in case of emergencies.

Crowd Management and Emergency Response

Clear communication: Having well-defined communication plans in place is crucial for informing attendees about emergency procedures, evacuation routes, and assembly points. This could involve utilizing public address systems, digital signage, and mobile app notifications.

Crowd control measures: Implementing proper crowd control measures, such as designated walkways, barriers, and designated areas for high-traffic zones, can help prevent overcrowding and potential incidents.

Trained emergency personnel: Ensuring that medical personnel and first responders are readily available and trained in handling mass casualty situations is vital for minimizing injuries and loss of life in case of an incident.

Community Engagement and Support

Mental health resources: Partnering with mental health organizations to provide resources and support to attendees struggling with the emotional impact of such events can be beneficial.

Transparency and communication: Maintaining open communication with the community after such events is crucial for addressing concerns, fostering trust, and demonstrating a commitment to improving safety measures.

It’s important to note that these are just general considerations, and specific actions will vary depending on the nature and size of the event. Event planners should stay informed about evolving security best practices and consult with relevant experts to ensure the safety and well-being of attendees.

Read More: A Personal History of Public Violence

Furthermore, the Kansas City shooting has sparked wider discussions about gun violence prevention and stricter gun control measures, which could potentially impact event planning regulations and security protocols in the long run. Event planners should stay informed about such developments and be prepared to adapt their practices accordingly.

Remember, while this event was a tragedy, it’s crucial to learn from it and implement necessary changes to create a safer environment for everyone attending future events.

Any thoughts, opinions, or news? Please share them with me at vince@meetingsevents.com.

Photo by Illumination Marketing on Unsplash

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Lake of the Torches Resort Casino

Introducing Lac du Flambeau Casino Resort: The perfect venue for unforgettable meetings and events! Conveniently located amidst the breathtaking beauty of Northern Wisconsin, our resort offers a harmonious blend of modern amenities and natural surroundings. The conference center is situated on the shores of Lake Pokegama nestled in Wisconsin’s Northwoods, providing a classic Northern retreat feel that reflects its Ojibwe culture and heritage. The casino has slot machines and table games, dining in the Eagle’s Nest Restaurant and Woody’s Bar & Grill, and 101 well-appointed rooms. The 8,500 square-foot Convention Center with the Hall of Nations offers an outstanding venue for entertainment, receptions, trade shows, meetings, presentations, and seminars. The Convention Center can accommodate up to 800 people. Call 1-800-25-TORCH for more information.

The Edgewater Hotel

The Edgewater Hotel in Madison, Wisconsin is an ideal location for hosting meetings and events. The hotel is located in the heart of Madison, next door to the University of Wisconsin-Madison, and within a short walking distance of the Capitol Square and downtown. The hotel has over 14,000 square feet of indoor space including seven breakout rooms, multiple ballrooms, and four special event spaces that can be configured to support your meeting or event. The Grand Ballroom and Terraces, The Madison Room, The Mendota Ballroom, The Red Crown Club, and The Sky Bar are some of the venues available for hosting events. The hotel offers first-class meeting and banquet facilities with the latest A/V equipment and is staffed with in-house A/V technicians. Contact their sales team at sales@theedgewater.com to start planning your event today.