How to maximize downtime at your next conference
In today’s increasingly remote work environment, face-to-face interactions have become a precious commodity. Conferences and conventions offer a vital opportunity for professionals to connect, collaborate, and build relationships. But while keynote speeches and breakout sessions remain important, savvy event planners are recognizing the growing value of what was once simply known as the “coffee break.”
This shift in perspective demands a new approach to planning downtime. Forget the rushed 15-minute bathroom break. Modern conferences are embracing longer breaks, incorporating structured activities, and transforming public spaces into vibrant hubs of interaction.
Here are some ways to use the time between sessions to foster a continuous cycle of attendee engagement throughout an event.
Set Up a Networking Lounge: This is a dedicated space in the public area of an event where attendees can relax, network, and engage in informal discussions. These lounges often include comfortable seating and refreshments.
Wellness Activities: Incorporating wellness breaks, such as yoga sessions, meditation, or guided walks between sessions will help attendees recharge and reduce stress.
Create a Tech Zone: Areas equipped with charging stations and high-speed internet make it easier for attendees to catch up on work or connect with clients and coworkers digitally.
Live Entertainment: Incorporating live music, performances, or art displays create a vibrant atmosphere and keep attendees engaged during downtimes.
Gamification: Implement challenges or scavenger hunts that encourage attendees to explore the venue and interact with each other.
Feedback Stations: Provide areas where attendees can give feedback on sessions or overall conference experiences in real time.
Sustainability Initiatives: Creating eco-friendly break spaces with sustainable food options, recycling stations, and educational materials on sustainability are a good way to reinforce corporate values.
Any thoughts, opinions, or news? Please share them with me at vince@meetingsevents.com.
Photo by Curated Lifestyle For Unsplash+
